International Association of Accessibility Professionals (IAAP) Certified Administrative Professional (CAP) Practice Exam

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What is one of the main advantages of electronic files?

  1. Security risks

  2. Increased printing costs

  3. Convenience and easy access

  4. Outdated technology

The correct answer is: Convenience and easy access

One of the main advantages of electronic files is their convenience and easy access. With electronic files, users can quickly search for, retrieve, and share documents without the need for physical storage or manual filing systems. This ease of access allows for improved efficiency and productivity, as individuals can locate information swiftly, whether they are in the office or working remotely. Additionally, electronic files can often be organized in a way that allows for quick categorization and retrieval, which is difficult to achieve with paper files. The ability to easily back up, edit, and collaborate on documents in real-time further enhances the convenience of using electronic files, making them a preferred choice for modern organizations.

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